The 10 Best Notion To-Do List Templates

In today’s fast-paced and demanding world, staying focused, organized and managing your time effectively is more crucial than ever. Whether you're juggling personal tasks, professional responsibilities, or a combination of both, having a reliable to-do list is essential for keeping track of everything on your plate. Notion, the all-in-one workspace and productivity tool, has quickly become a favorite among individuals and teams for its incredible flexibility and customizability. By using the right Notion to-do list template, you can create a system that not only helps you stay on top of your tasks but also adapts to your unique workflow and preferences.

Why You Need a Notion To-Do List Template:

• Streamline Your Workflow: A well-structured to-do list template can help you manage your tasks more efficiently, ensuring that nothing slips through the cracks.
• Boost Productivity: By organizing your tasks in a clear and manageable way, you can prioritize effectively and focus on what matters most, leading to increased productivity.
• Customizable to Your Needs: Notion templates are highly customizable, allowing you to tailor your to-do list to fit your specific needs, whether it’s for personal use, team collaboration, or project management.
• Enhance Organization: With a Notion to-do list template, you can categorize tasks, set deadlines, and track progress, making it easier to stay organized and meet your goals.
• Versatile and Flexible: Notion’s to-do list templates cater to various needs, from simple daily task lists to more complex systems that include project management, habit tracking, and more.

What to expect in this guide:

In this comprehensive guide, we’ll introduce you to some of the best Notion to-do list templates available. Whether you’re looking for a free solution that gets the job done or are ready to invest in a premium/paid template with advanced features, we’ve got you covered. We’ll break down the top 10 templates into two categories:

1. Free Notion To-Do List Templates: These templates are perfect for getting started without any financial commitment. They offer essential features that can be easily customized to fit your workflow, making them ideal for students, freelancers, and professionals alike.
2. Paid Notion To-Do List Templates: For those who need more sophisticated tools and features, paid templates offer enhanced functionality and professional-grade designs. These templates are perfect for managing multiple projects, collaborating with teams, and ensuring that your task management system is both efficient and effective.

Each template listed in this guide will be accompanied by a detailed description, highlighting key functionalities and providing direct links to access them. Whether you’re managing personal tasks, work projects, or both, this guide will help you find the perfect Notion to-do list template to suit your needs and help you stay organized and productive.

Best free Notion To-Do List Templates

In this first section, Notionhood selected for you the best Free templates for Notion.

1. Simple To Do List by Pascio

Description: This simple To-Do List template is perfect for those who prefer a clean and straightforward approach to task management. This template offers a clutter-free design that focuses on the essentials, making it easy to manage your tasks without any distractions.

Key Functionalities:

• Simple task list with kanban view for easy tracking
• Sections for high, medium and low priority
• Minimalist design to keep you focused
• Customizable to fit your workflow

2. The ultimate to-do list by Kaz Freedman

Description: This template is designed to help you manage your daily tasks efficiently. It offers a structured layout that allows you to prioritize your tasks, set deadlines, and keep track of your progress throughout the day.

Key Functionalities:

• Daily to-do list with task tracking with priority levels
• Sections for board view
• Priority column with high, medium and low option
• Status column to track the advancement of the task
• Easy to customize and adapt to your needs

3. Simple Task Manager - to-do list by Limitless Notion

Description: The Simple Task Manager template is ideal for those who prefer to plan their tasks in a very structured way. This template allows you to break down your tasks by day, ensuring you have a clear overview of your week ahead.

Key Functionalities:

• Quick notes section to quickly set some reminders
• Project sections to have under control all your projects
• Amazing calendar view to have a monthly breakdown of your tasks
• Customizable to fit any planning style

4. Simple To-Do List by Dave's Toolkit

Description: This template is perfect for managing tasks within a project. It offers a straightforward layout that allows you to track tasks, set deadlines, and monitor progress within specific projects.

Key Functionalities:

• Simple to-do list section with all tasks
• Priority , task title, date, deadline and tags column
• Section dedicated to Completed Tasks
• Customizable for different project types

5. Minimal To-Do List by Primal Productivity

Description: Tailored for minimalists, this template helps manage tasks in a minimal and seamless way across devices. It’s designed to keep people organized and ensure they stay on top of their tasks and to do lists.

Key Functionalities:

• Habit tracker with daily view on tasks
• Calendar view to have a weekly and monthly control over tasks
• Projects section
• Filter, Commands and Databases section for quick changes

Best paid Notion To-Do List Templates

While free templates are a great starting point, premium or paid Notion to-do list templates often come with more advanced features and refined designs. These templates are ideal for users who require a more sophisticated task management system or who need additional functionalities such as integration with other productivity tools, detailed tracking, collaborative features or seamless experience cross devices.

Investing in a paid template can save you time and provide you with a professionally designed tool that enhances your productivity. Whether you’re managing multiple projects, working with a team, or simply looking for a more polished template, paid options offer a range of benefits that can take your task management to the next level. Below, we explore five of the best paid Notion to-do list templates available.

6. Notion Solopreneur Workspace - To do list - by Temply

Description: Notion Solopreneur Workspace, like the name suggests, is a template with a comprehensive tool designed for those who need to manage a large volume of tasks and projects but in a minimalistic way. It offers advanced features such as CRM manager with new clients, new invoices , New projects etc.

Key Functionalities:

• Pipeline With to-do list for each task in a kanban board view
• Wuick access to services, Clients, Invoices and Projects
• Lean and minimalistic design
• Customizable for personal or team use

7. ADHD Friendly To Do List by Brain Dump Tasks

Description: This template is ideal for managing complex projects with multiple tasks and deadlines and it is specifically designed for people with ADHD. It provides a structured layout that allows you to organize your tasks, track progress, and collaborate with team members effectively.

Key Functionalities:

• Project-based task tracking with milestones
• Collaboration tools for team projects
• Integrated timeline for deadline management
• Customizable sections for different project needs

8. Notion Wedding Planner Template - To do list by Nick

Description: The Notion Wedding Planner template is a to do list designed for couples who need a refined and efficient task management system for their wedding. It includes features such as Navigation bar, Vendors list, tasks and integration with other productivity tools.

Key Functionalities:

• Navigation bar with all the principal sections
• Tasks list with all the tasks and a monthly view
• Summary column with progress bar
• Elegant design with customizable layouts

9. Getting Things Done (GTD) - To do List by KinaNotion

Description: Tailored for minimalistic professionals, this template helps manage tasks related to Health and Fitness, Social life, Finance, Business and education. It offers a visually appealing layout that inspires creativity while keeping you organized.

Key Functionalities:

• Creative project task tracking
• Visual layout with customizable design
• Space for brainstorming and idea capture
• Progress tracking with milestones and deadlines

10. Travel Management To do List by Nick 010

Description: This template is perfect for people that need to collaborate on tasks and projects when planning a trip. It provides tools for task assignment, progress tracking, and communication, making it easier for teams to stay aligned and productive.

Key Functionalities:

• Dashboard with Planned tripr, Bucketlist, Trip management etc.
• Real-time progress tracking with updates
• Customizable to fit different team workflows

Conclusion

Choosing the right Notion to-do list template can have a significant impact on how you manage your tasks, prioritize your work, and ultimately, how productive you are. With the vast range of templates available, finding one that fits your specific needs and workflow is key to staying organized and on top of your responsibilities.

Key Takeaways:

• Free Templates:Ideal for those who are just starting out with Notion or prefer a straightforward task management system.Offer essential features that are easy to use and customize, making them perfect for students, freelancers, or anyone looking to manage personal tasks.Provide a great opportunity to experiment with different layouts and functionalities without any financial commitment.
• Paid Templates:Designed for users who need more advanced features and a more polished, professional tool.Offer enhanced functionality, such as task dependencies, detailed progress tracking, and integration with other productivity tools.Perfect for professionals, teams, or individuals managing complex projects who need a more robust task management system.

Why This Matters:

Integrating a well-designed Notion to-do list template into your workflow can transform how you approach task management. It allows you to:

• Stay Organized: By categorizing tasks, setting deadlines, and tracking progress, you can ensure that everything is in its place and nothing is forgotten.
• Improve Focus and Productivity: With a clear overview of your tasks and priorities, you can focus on what matters most, leading to increased efficiency and productivity.
• Adapt to Your Workflow: Notion’s flexibility means you can customize templates to fit your exact needs, whether for personal use, team collaboration, or project management.

Moving Forward:

As you explore the templates listed in this guide, consider what you need from a to-do list template. Whether you’re managing day-to-day tasks, balancing multiple projects, or collaborating with a team, there’s a Notion template in Notionhood that can help you achieve your goals. Start with a free template to get a feel for what works best for you, and if your needs evolve, consider upgrading to a paid template that offers more advanced features and customization options.

By choosing the right template, you’ll be well-equipped to manage your tasks more effectively, stay organized, and boost your overall productivity. Explore these options, customize them to suit your style and needs, and take your task management to the next level with Notion.