The 10 Best Notion Project Management Templates
In today's fast-paced world, effective project management is essential for success, whether you’re running a small business, leading a team, or managing personal projects. Notion, a highly versatile productivity tool, has become a go-to platform for individuals and teams looking to streamline their workflows and manage projects efficiently. One of the key features that make Notion so powerful is its customizable templates. These templates can transform your Notion workspace into a tailored project management system, helping you stay organized, on track, and productive. In this comprehensive guide, we will explore the best Notion project management templates that can elevate your project management process, whether you're looking for a free solution or are ready to invest in a premium template.
Why Use Notion Project Management Templates?
Notion project management templates are pre-built workspaces designed to simplify the organization, tracking, and execution of your projects. They provide structure and functionality that can significantly enhance the management of your project. Here’s why you should consider using a Notion project management template:
- Time-Saving: Project management Templates save you the time and effort required to build a project management system from scratch in another platform while wil Notion is ready to go. You can start managing your projects right away with a template that meets your needs.
- Customizable: Notion templates are highly customizable even for project management, allowing you to tweak and adjust the layout, fields, and functionalities to suit your specific project requirements.
- All-in-One Workspace: With Notion, you can integrate various aspects of project management—like task lists, timelines, documents, and communication—into a single, cohesive workspace.
- Collaboration: Notion project management templates facilitate team collaboration by providing a shared workspace where team members can communicate, share updates, and track progress in real time.
- Versatility: Whether you're managing a simple task list or a complex project with multiple dependencies, there's a Notion template that can help you keep everything organized.
Given these benefits, it's no wonder that so many people are turning to Notion for their project management needs. Below, we'll take a closer look at the best free and paid Notion project management templates available, each offering unique features to help you manage your projects more effectively.
Best Free Notion Project Management Templates
Free Notion project management templates offer a fantastic starting point for organizing your projects without the need for a financial commitment. These templates are typically designed with simplicity and ease of use in mind, making them accessible for a wide range of users. Here are the top five free Notion project management templates:
1. Projects & Tasks by Notion
Description: The Notion Project Management Template is a comprehensive and user-friendly tool designed for project managers who need to keep track of multiple projects, tasks, deadlines, and deliverables. This template provides a clear and structured layout that makes it easy to manage everything from daily tasks to long-term goals.
Key Functionalities:
- Kanban view for an easier management of your project
- Calendar vie to keep under your eyes all your tasks
- List view with timeline, owner of the project etc.
2. Kanban board (w/ Notion AI) by Notion
Description: A bit like Trello, Clickup and tools like this, this Notion Project management template is perfect for users who prefer simplicity in their project management tools. The Simple Project Tracker by Notion Basics is designed to help you manage projects without unnecessary complexity, focusing on the essentials such as task lists, deadlines, and progress tracking.
Key Functionalities:
- Clean Layout: A straightforward design that emphasizes functionality over aesthetics.
- Task Lists: Organize tasks by project or priority, with simple checkboxes to mark completion.
- Progress Tracking: Visual progress bars that allow you to see how much work has been completed with the team load view.
- Customizable Sections: Add or remove sections based on your project needs.
3. Projects & Tasks 2 by Notion
Description: Designed specifically for students, individuals or workers the Project and Tasks notion template helps manage projects in a lean but at the same time complete way. It includes sections for task management, projects and much more.
Key Functionalities:
- Project list view with a complete view on all projects with different tabs. View all, By Status and Timeline view will help you to have all your project under control
- Task view to have all the task and subtasks under control. Also here you will have the possibility to have different view to control the progression of your work.
- No projects-Archive section for all the archived projects
4. Project Management by iamsourabhshen
Description: This template is perfect for agile teams who want to implement the principles of agile project management within Notion. This template is a mix between a minimalist template and a visual one. It includes features like quick notes, different view for the project management, different visual object to easily memorise the sections and so on.
Key Functionalities:
- Project section with visual images to memorise better all the subsection and different tab view such as: Projects, In progress, Completed, Upcoming, On hold, Archived.
- Quick buttons for a quick and easier access to key actions. Fully connected and customisable pages in this section.
- Today calendar view with the project of the day and task assigned to it.
5. Agile Project Management by Notion
Description: Tailored for minimalists, the Agile Project Management Notion template helps manage projects related to design, writing, or any other creative endeavor but not only. It includes sections for task tracking, project timelines, all in a visually appealing layout that inspires minimalism.
Key Functionalities:
- Active project section to see all the active project with related tasks
- Timeline view to track all your projects under a unified timeline
- Different sections like "Planning" or "In progress"
- Possibility to divide tasks by groups
Best Paid Notion Project Management Templates
While free templates offer a great starting point, paid Notion project management templates often come with more advanced features and are tailored to specific use cases. Often they also have a better and more appealing design than free ones. These templates are ideal for professionals or teams who need a more comprehensive solution to manage complex projects. Investing in a paid template can save you time and provide you with tools that are specifically designed to meet your project management needs. Below are the top five paid Notion project management templates that offer robust features and customization options.
6. Project management System by HeyIsmail
Description: The Project Management System by HeyIsmail is a premium Notion template designed for those managing complex projects with multiple moving parts. This template offers a comprehensive set of tools to handle everything from task management to resource allocation and risk management.
Key Functionalities:
- Fully mobile optimised, this template is a warranted success when it comes to switch devices.
- Key Project view to organise all your project under one section for a better control
- CRM tracker to track all the interactions with the clients and to keep updated the customer lists
- Folders view for a better project management organisation
- Great and lean design
7. Ultimate Project Management Template with AI by Marjan Arbab
Description: This template is ideal for professionals who need to manage large-scale projects. The Professional Project Dashboard offers a centralized view of all your projects, with real-time updates, task management, and collaboration tools designed for teams.
Key Functionalities:
- Business Requirement Document (BRD) view to help you defining your project needs and objectives
- Request for Proposal (RFP) view to plan and organise your project proposal in the best way possible
- Project Charter and Scope to scope at the best your project and define clear objectives with deliverables and goal settings
8. Project Management 360 w/ Templates (Notion) by Alex Gilev
Description: Designed for agile teams, the Project Management 360 template incorporates the principles of project management into a Notion workspace. It’s perfect for teams working in sprints but not only, offering tools to achieve your project goal in an effortless manner
Key Functionalities:
- Checklist to onboard new clients
- Milestone checker to decompose a big project in to small pieces
- Priority lists to prioritise your tasks and know on what to work at first
- Great design by default
9. Contruction Project Manager by Monica Lopez
Description: This Notion Project management template was create specifically for teams in the construction industry to meet deadline and organise their projects in a great way. This is a really specific scope so if you are not in this indistry, pass to the next project management template.
Key Functionalities:
- Supplier Database to keep under control all the supplier lists
- CRM to keep all the relations with clients under one place
- Scoring System with automated client scoring
- Project execution tracker to keep track of your timelines and objectives
10. Efficient & Automated Project Management to Boost Productivity by Startup Fuel HQ
Description: Designed for all type of professionals, the efficient and automated project manager template will help you achieve your scopes and project timelines like never before. It includes great features such us: table views, project views ant task trackers.
Key Functionalities:
- Task Tracker to keep track of all your tasks and subtasks with a detail description.
- Project Tracker to have under control all your projects.
- Project tables and view to have all the project lists with assignments and owners.
Conclusion
Effective project management is crucial for achieving your goals, whether you're leading a team, managing multiple projects, or simply organizing your personal tasks. Notion’s flexibility and versatility make it an ideal platform for project management, offering a wide range of templates that cater to various needs and workflows. From free templates that provide essential features to premium options that offer advanced tools and customization, there’s a Notion project management template for every situation.
Free templates are a great starting point, offering simple yet powerful solutions to keep your projects organized and on track. They are perfect for individuals or small teams looking to streamline their workflow without any financial commitment. On the other hand, paid templates provide a more comprehensive suite of tools designed for complex projects and larger teams, with features like Gantt charts, resource management, and collaborative dashboards. These premium templates are an excellent investment for those who need a robust and professional project management system.
As you consider which template to integrate into your Notion workspace, think about the specific requirements of your projects. Do you need a straightforward task tracker, or are you managing a multifaceted project that requires detailed planning and resource allocation? Each template discussed in this article offers unique functionalities tailored to different project management styles and needs.
By choosing the right Notion project management template, you can significantly enhance your productivity, improve team collaboration, and ensure that your projects are completed on time and within scope. Whether you opt for a free template or decide to invest in a premium one, the key is to find a solution that aligns with your workflow and project goals. Start exploring these templates today and take your project management skills to the next level with Notion.